You have a lot of choices to make in the lead up to your wedding. Everything from inviting guests to choosing the right dress or suit right down to the style of wedding cake.
But by far the most expensive and overwhelming one is finding the perfect backdrop to say your final ‘I do’s.’
Regardless of the size and style of your wedding, there are a few key details you want to get right so that the process of planning is easier and the big day one you will both cherish for a lifetime.
Here are 7 things to consider when you approach potential wedding venues.
Aside from the upfront cost of renting the venue for the day, you also need to decide whether the cost of in-house extras – i.e. catering, floral arrangements, music, car hire – will be more cost-effective and time saving than if you were to outsource these services on your own.
Keep in mind, even if the cost of such extras is a bit higher than if you were to shop around, the time you save could be a huge lifesaver – especially when your schedule fills up with other commitments as the date looms closer.
Be sure to collect multiple quotes from different venues and find out exactly what is included in each package. Then, use your own intuition and maybe do some number crunching, to strike the right balance between convenience and affordability.
You want all your guests to have plenty of food to enjoy on the day.
Be sure to consult your guests on any special dietary requirements – be it vegetarian, vegan, gluten-free, kid-friendly, and preferences based on faith or religion – and order enough quantities to keep the crowd happy from start to end.
Also, choose a menu that suits the theme or style of wedding. For example, if the reception is a casual affair where guests will be standing, then offer a range of canapes so people can dine and mingle at the same time.
But if your reception will have a formal seating arrangement, then a 3-course meal comprised of appetisers, the main course, and dessert will be ideal.
Do you have guests travelling overseas? Is your ideal venue located far away from where most of your guests live? Either way, choose a venue that has its own accommodation or is close to a place where guests can stay overnight.
This way, your guests can enjoy the event – without having to pay for an expensive return trip in a taxi or ride share – and you can rest easy knowing they have a safe place to go after the wedding.
Some of the most popular wedding venues are booked months – even years – in advance. This is especially true for dates booked near holidays like Christmas or New Years and during the warmer months from October to February.
For these reasons early booking is essential. If you both have a set date in mind not long after your engagement then start to envision your ideal wedding and shop around for wedding venues.
By starting early, you’ll have plenty of time to explore your options and modify the scope until you find that fits your needs.
When it comes to guest capacity, it’s important to note that just because a venue can fit ‘x’ number of people, it’s not a guarantee your guests will be comfortable.
For this reason, it’s a good idea to have a pretty solid guest number before you reach out to venues. So when you personally inspect each venue you can accurately gauge whether the space has enough room.
On the other hand, you want to avoid booking an oversized space. Few things are more awkward than being in a space that feels empty and barren. So make sure you find a venue that strikes the right balance between roomy and intimate.
It’s your big day. So it’s only natural that you want the staff and venue entirely to yourself.
However, some venues are designed to have multiple function rooms and host more than one wedding each day. As a result, there can be an overlap in staff availability and even a few awkward encounters with the other party.
To avoid this hassle, book a venue that is entirely dedicated to you and your day.
At Lauriston House, everything from the venue and staff to the Victorian garden ceremonies is exclusively yours for the duration of the event. You get to live out your fairy-tale dream in the comfort and privacy of your own paradise and enjoy complete access to all amenities.
Once you take into account the numbers and logistics, don’t forget to trust your gut and gravitate towards the venue that ‘feels’ right to you.
If you come across a venue that you cannot stop thinking about, and it has all the right elements in place, then have the confidence to say, “This is the one!” and move forward with your decision.
This way, you can focus on planning for the rest of your wedding and relax knowing this major hurdle is behind you.
Contact Lauriston House today to enquire about our exclusive grounds and all-in-one wedding packages.